PRIVACY POLICY

At estatebud.com, we are committed to safeguard the privacy of both the visitors of our Website estatebud.com, as well as our Software users.

This policy applies where we are acting as a data controller with respect to the personal data (in accordance with Article 4 (1) GDPR) collected of our Website visitors and/or of our Software users, whenever and where we determine the purposes and means of the storing and/ or processing of that personal data to be collected.

By using our website estatebud.com and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy. Where applicable, this website might also use a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device.

In this policy, "we", "us" and "our/s" refer to estatebud.com.

1. HOW WE USE YOUR PERSONAL DATA

The storing and/ or processing of data through our website and through our Software services are based on our legitimate interest (in accordance with Article 6(1)(f) GDPR) to monitor and improve both our website and Software services. With respect thereto, we may store and/ or process personal data following the provisions of Article. 13(1) GDPR:

  1. data about your use of our website and of our Software, as well as about our services provided with respect thereto ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, length of visit, and website navigation paths, as well as information about the timing, and frequency. The source of the usage data is our analytics tracking system. This usage data may be stored and/ or processed for the purposes of analyzing the use of the website and its services;
  2. data that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("notification data"). The notification data may be stored and/ or processed for the purposes of sending you the relevant notifications and/or newsletters;
  3. data of information uploaded to/ submitted to your account ("account data"). The account data refers to all data added to our system by your proactive act of submitting the data to our database. Account data may include your personal data such as your name and email address, or the data of your company if you do not use our Software services as a sole proprietor. The account data may be stored and/ or processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. We store and/ or process this data due to our interest in administration of our website and our business, as well as in qualitative data assessment to monitor and improve our services with respect to the needs of our clients. With respect thereto, we may use a tracking software to monitor our visitors, to better understand how our website and its affiliated services are used. The tracking software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will neither store, nor save or collect personal information. You can read Google's privacy policy here for further information. Other cookies may be stored to your computer’s hard drive by external vendors if referral programs are used such as sponsored links or adverts.
  4. Information contained in an enquiry you submit to us regarding our services ("enquiry data"). The enquiry data may be stored and/ or processed for the purposes of offering Software, certain Services related to this Software, as well as to perform marketing.
  5. Data related to communication you send to us ("correspondence data") The correspondence data may include any form of communication content and metadata associated with the communication. Correspondence data may be stored and/ or processed for the purpose of record-keeping.
  6. data that you provide in the course of the use of our services ("service data"). The service data may include the uploading and removing of publication data (explained herein). Service data may be stored and/ or used for the purposes of ensuring the quality and proper functioning of our website and our Software.
  7. Information that you post for publication on our website or through our Software services ("publication data"). This data essentially includes property data such as covered area, address of the property, pictures, and all relevant data related to the property. We recognize that the publication data provided by you might include personal data of a third party such as that of a property owner. We recognize that a third party cannot be considered as an immediate contractual partner to us – thus we recognize that we have no right of alienation of such data, nor that we are enabled to circulate such data. We therefore allude to verify which data a third party agreed to disclose and presume that you and the third party undoubtedly agreed that Labify Ltd. Is allowed to store and/ or process such data provided for and submitted to our system.
  8. Information relating to estate transactions that you enter into through our website ("transaction data"). Transaction data may include personal information of parties interested in listed properties such as telephone numbers, names and addresses. Transaction data may be stored and/ or processed to analyze and improve the performance and advertising effectiveness of our Software and its WordPress Templates.

We do not store and/ or process any other person's personal data and thus ask you not to provide such data unless and until we prompt you to do so. For the storing and/ or processing of such data, the provisions made in this section, subsection 7., apply.

2. PROVIDING PERSONAL DATA TO OTHERS

We may disclose any of the above-mentioned data to any member of our company in accordance with Article 13(1)(e) GDPR insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy. We may disclose any of the above-mentioned data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

We may disclose necessary information of the above-mentioned, to our payment service providers whenever financial transactions relating to our website and services are being conducted. We will share transaction data with our payment service providers only to the extent necessary for the purposes of processing your payments, refunding payments and/ or dealing with complaints relating to such payments and refunds.

In addition to the disclosures of personal data set out herein, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your interests as a natural person or the interests of another natural person. We may also disclose your personal data where such disclosure is necessary with respect to litigation whether in court proceedings or in an administrative or out-of-court procedure.

In any event in which personal data is disclosed, we guarantee to follow all provisions made under Articles 13(1)(e) and 14(1)(e) GDPR.

3. RETAINING AND DELETING OF PERSONAL DATA

All personal data that we store and/ or process for any purpose or purposes mentioned herein shall not be kept for longer than is necessary for that or those purposes.

Your personal data will be retained as follows:

  • "usage data" – will be retained for a minimum period of 365 days following the date at which the website and its contents are viewed from your personal computer/ mobile device.
  • "notification data" – will be retained for a minimum period of 180 days following the date at which you agree on our website that you wish to receive notifications.
  • "account data" – will be retained for a minimum period of 30 days following the date at which you add the account data to our system/ Software.
  • "enquiry data" – will be retained for a minimum period of 90 days following the date at which you enter an enquiry into our system.
  • "correspondence data" – will be retained for a minimum period of 90 days following the date at which you opt to get in touch with us.
  • "service data" – will be retained for a minimum period of 180 days following the date at which you make an action modifying your publication data in our system/ through our Software.
  • "publication data" – will be retained for a minimum period of 180 days following the date at which you enter the data into our system.
  • "transaction data" – will be retained for a minimum period of 90 days following the date at which the transaction is made.

Irrespectively of the periods determined above, we recognize that in certain cases (such as in the event of e.g. disclosure due to litigation) it is not possible for us to specify in advance the periods for which your personal data will be retained.

4. INTERNATIONAL DATA TRANSFER, STORING AND/OR PROCESSING

Since we have distributors and resellers all around the world, your data may be transferred, stored and/ or processed in countries outside of the EEA. The European Commission has made a so called "adequacy decision" with respect to data protection laws of each the non-EEA countries. Transfers, storing and/ or processing to and in those countries will be protected by standard data protection clauses adopted or approved by the European Commission.

Our distributors are located in Australia. The European Commission has made an "adequacy decision" with respect to the data protection laws of this/ these countries. Transfers to this/ these countries will be protected by the use of standard data protection clauses adopted or approved by the European Commission.

Our resellers are located in Greece & Italy. The European Commission has made an "adequacy decision" with respect to the data protection laws of this/ these countries. Transfers to this/ these countries will be protected by the use of standard data protection clauses adopted or approved by the European Commission.

With respect thereto, you acknowledge that the personal data that you submit for publication through our website or our Software Services may be available, via the internet, all around the world. We cannot prevent and thus cannot be held liable for the use (or misuse) of such personal data by others.

5. YOUR RIGHTS

You may at any given point in time instruct us to provide you with any personal information we hold about you; provision of such information will be subject to the supply of appropriate and sufficient evidence of your identity. As sufficient and appropriate evidence, we accept a copy of your national identity card, or your passport, accompanied by a utility bill stating your current address of residence.

We may withhold personal information that you request to the extent permitted by law.

You may instruct us at any time not to process your personal information for marketing purposes. We will use your personal information for marketing purposes only if expressly agreed to our use of your personal information for marketing purposes.

Your principal rights under data protection law shall remain unaffected by the provisions contained herein. With respect thereto, your principal rights are the following:

  • the right to access your personal data according to Article 15 GDPR;
  • the right to rectification of any inaccurate or incomplete personal data about you following Article 16 GDPR;
  • the right to erasure without undue delay if the data stored and/ or processed is no longer required to be stored and/ or processed given that the purpose as to which the data was stored and/ or processed in the first place is omitted, unless the data to be erased is subject to exclusions of the right to erasure under Article 17 GDPR, and in accordance with Articles 13(2)(b), 14(2)(c) and 15(1)(e) GDPR;
  • the right to restrict processing in accordance with Article 18(1) GDPR if i.e. the processing of the personal data is unlawful, but the provision of erasure does not apply, or i.e. if the purpose of storing and/ or processing ceased to apply but means of litigation require the data to be stored and/ or processed;
  • the right to object to processing personal data for marketing purposes and/ or scientific research under Article 21 GDPR read in conjunction with Articles 21(4), 13(2)(b) and 14(2)(c) of the GDPR;
  • the right to data portability if and unless this right interferes with any rights of third parties set forth in Article 20 GDPR, read in conjunction with Articles 13(2)(b), 14(2)(c);
  • the right to complain to a supervisory authority if you experience an infringement of data protection laws and you have the legal right to file a complaint with a supervisory authority following Article 77 GDPR, read in conjunction with Articles 13(2)(d), 14(2)(e) and 15(1)(f); and
  • the right to withdraw consent according to Article 7(3) GDPR, read in conjunction with Articles 13(2)(c), 14(2)(d) and 17(1)(b).

You may exercise any, or all of these rights with respect to the storing and/ or processing of your personal data by written notice to estatebud.com.

6. USE OF COOKIES

Cookies can be understood as small files that are saved to the hard drive of our users’ computers and that track, save and store information about our users’ interactions and usage of our website. The use of cookies allows us to provide our users with individual experiences on our website, tailored to each individual’s needs. If our users do not wish to receive individual offers, we advise our users to deny the use of and saving of cookies from our website onto the personal computers’ hard drive by taking the necessary steps within our users’ web browser’s security settings. Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from and through the use of cookies.

Our website uses cookies to improve your experience when visiting our website. At certain points, our website uses a cookie control system allowing you to allow or deny the use of cookies on their computer/ mobile device when you first visit our website.

We use cookies to identify you when you visit our website and we also use cookies to determine whether you are logged in on your personal account. In addition to that, we use cookies to store and/ or process the personal data explained herein, and to personalize our website and/ or services for you and advertise relevant advertisements to you. We also use cookies for security measures, to protect our website, our software and your account and prevent any fraudulent use of your login credentials. Besides that, we use cookies to analyze and improve our website’s performance, as well as that of our Software.

As mentioned under subsection 1(1) of this privacy policy, we use a tracking software to monitor our visitors and to better understand how you use our website and our Software services. This software is provided by Google Analytics (see section 1, subsection 1 of this privacy policy for more details on the cookie policies used by Google Analytics).

7. ADVERTS AND SPONSORED LINKS

This website may contain sponsored links and adverts that will typically be served through our advertising partners. Our advertising partners may have detailed privacy policies relating directly to the adverts activated by them. By clicking on any such advert, you will be send to the advertiser’s website through a referral program which may use cookies and will track the number of referrals sent from our website. It is important to note that if you click on a sponsored link, or any other external link, you do so at your own risk. In no event can we be held liable for any damages or implications caused by clicking on an external or sponsored link.

8. SOCIAL MEDIA PLATFORMS

On our website, we may use social media sharing buttons which help share web content directly from web pages to a social media platform. Whenever you use a social sharing button, be advised that you do so on your own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

We may share web links to relevant web pages through our social media accounts. By default, some social media platforms shorten lengthy urls (web addresses). Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

9. CONTACT AND COMMUNICATION

This website is powered by Labify Ltd., registered in Paralimni, Cyprus under registration number 519006.

You can contact us by using our contact form on the website or via Email at talk@estatebud.com.

If you wish to contact us, please keep in mind that you do so at your own discretion and that you provide any personal details requested at your own risk. Your personal information is kept private and stored securely until it is no longer required by law or due to ceasing of purpose. We use any information submitted to provide you with further information about the products/ services we offer or to assist you in answering any questions or queries you may have.

10. DATA PROTECTION OFFICER

Our data protection officer's contact details are: Cecilia Petersson, dpo@estatebud.com. We appointed a data protection officer following Article 37(1) GDPR.

11. AMANDEMENTS

We may update this policy from time to time whenever legal alterations are coming into effect. We therefore encourage you to check this page occasionally to ensure you are happy with any changes to this policy. However, we may notify you of changes to this policy either by means of email or through the private messaging system on our website.